Add trucks and trailers

Scan the registration so you don’t type VINs. 3 min

1. 1

   Open Trucks → New truck

   Click “Upload” under “Fill from a document” and choose the registration, IRP cab card or annual inspection report (PDF or photo).

2. 2

   Check what was read

   The unit #, VIN, plate, make, model, year and registration expiry are filled in. Fix anything that’s wrong, then click Save. The file stays on the truck under Documents.

3. 3

   Trailers

   Same steps under Trailers. If the trailer has no unit number, leave it empty: MileTMS uses the last 6 of the VIN. Pick the type (dry van, reefer, flatbed, step deck, conestoga).

4. 4

   Expiry dates

   Fill in “Registration expires” and “Annual inspection due”. You get a warning 30 days before each. Trailers with a permanent plate: leave the registration date empty and just upload the registration; only the annual inspection is tracked.

5. 5

   Other paperwork

   On the truck page, “Other paperwork” → add the IRP cab card, Form 2290 or permits. Always fill in the expiry date, or it shows as missing in Compliance.

6. 6

   Maintenance

   On the truck page, click “Add standard schedule” to get oil, PM and inspection reminders by miles and date.